About
Most of a bid’s risk is decided before anyone writes the proposal.
It is decided when the package is read, when the risks are found and when someone says go. ClearRFP is built for those days.
Today: one bid in five places
- CHATA summary in one person’s AI chat
- XLSXRequirements in a spreadsheet nobody owns
- XLSXPricing in a workbook only Finance opens
- MAILApprovals scattered across email threads
- LISTStatus in a tracker per division
In ClearRFP
North Harbor Operations Center Modernization
- Package, 126 pages
- 41 requirements with pages
- Owners and due dates
- Go/No-Go and its reasons
- Release approval
- Submission receipt
Why ClearRFP exists
The RFP gets read in pieces.
One person asks an AI chat for a summary. Another copies the requirements into a spreadsheet. Pricing happens in a workbook only Finance opens, and the approvals arrive by email.
By the time a director signs, nobody can show where each assumption came from. A missed form can disqualify the bid. A wrong rate or a forgotten travel cost can turn a win into a loss.
ClearRFP keeps the reading, the checking and the deciding in one record, so the people who sign can see what they are signing.
What we believe
Three rules the product is built on.
01
Every finding keeps its page.
If you cannot open the source, you cannot trust the summary. Every requirement, risk and date links back to the passage it came from.
02
The AI recommends. People decide.
A recommendation is a draft. The Go/No-Go, the pricing, the release and the submission belong to the people accountable for them.
03
Every piece of work has a name on it.
Requirements become owned work, and the record stays with the bid after it is submitted.
What we won’t claim
Judge the method, not our adjectives.
We don’t publish customer logos or quotes we can’t share, and we don’t promise more wins or hours saved. The North Harbor sample is synthetic and labeled that way: open it, check the clause on p.42 against its source, and measure ClearRFP on your own bids.
Contact
Questions about your own process?
Write to info@clearrfp.com, or request a walkthrough and bring the people who run and approve your bids.
Check the method on the sample bid.
We walk through North Harbor with your team and answer the questions you would ask any vendor.