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Product

One record for every bid.

ClearRFP keeps the RFP package, every requirement with its page, the people who own the work and the Go/No-Go your leadership records. One place, instead of trackers, spreadsheets and AI chats that never meet.

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Sample bid

Due Sep 18 · 2:00 PM

North Harbor Operations Center Modernization

Package
4 files · 126 pages
Requirements
41 found · 4 need reviewp.03p.14p.18p.42
Work
34 of 41 assigned
Decision
Conditional Go recommended · Go/No-Go pending
Submission
Not released

From five places to one record

Most bids run out of five places at once.

A tracker per division, a folder of spreadsheets, an AI chat per person and a thread of approvals. This is what moves into the bid record.

  1. TodaySomeone pastes the RFP into an AI chat and shares a summary.

    In ClearRFPThe whole package is read once. Every finding keeps its page.

  2. TodayRequirements live in a spreadsheet that nobody owns.

    In ClearRFPEvery requirement turns into work with an owner and a due date.

  3. TodayAn addendum arrives and the team re-reads everything.

    In ClearRFPYou see which requirements and tasks the addendum changed.

  4. TodayLeadership signs, trusting that someone checked.

    In ClearRFPThe open conditions are in front of the person who signs.

  5. TodayProof of submission sits in one person’s inbox.

    In ClearRFPThe release approval and the receipt stay with the bid.

For the person who signs

Director / VP / COO

Before you commit the company, three questions need answers. ClearRFP brings the evidence for each one to the decision, so you are not signing on trust.

  • Profitable?

    The terms that move the margin: a 5% bid bond on p.14, a 100% performance bond and $1,500 a day in liquidated damages on p.42.

    Financial fit57

  • Legal?

    Every compliance and legal requirement with its source and its reviewer. The liquidated damages clause on p.42 goes to Legal; the missing addenda acknowledgment on p.03 is flagged.

    Compliance feasibility78

  • Within capacity?

    The schedule against the capacity and geography your team recorded. Here, a 45-day window from procurement to mobilization.

    Schedule feasibility64

Here is what you would open on the sample bid. The recommendation is a draft; the call, and the reasons for it, are recorded by your people.

North Harbor Operations Center Modernization

126 pages · 2 addenda · 41 requirements

Synthetic sample

AI recommendation

Conditional Go

Go if conditions are cleared.

Human decision

Pending

What needs to be resolved

  1. Contract riskOpen
    Liquidated damages of $1,500 per calendar day apply after substantial completion.

    Confirm schedule float and legal tolerance before committing to bid.

    Review with Legal

    Source · General Conditions · p.42

    RFP_Main.pdf · General Conditions · p.42

    Liquidated damages of $1,500 per calendar day apply after substantial completion.
  2. Submission complianceMissing
    Acknowledge Addenda 1-2 on bid form

    Confirm the signed bid form acknowledges both addenda.

    Review with Bid Lead

    Source · p.03

    RFP_Main.pdf · p.03

    The bidder shall acknowledge receipt of Addenda 1 through 2 on the signed bid form.
  3. Bid securityRequired
    5% bid bond from Treasury-listed surety

    Verify the bond amount, surety eligibility and required form.

    Review with Finance

    Source · p.14

    RFP_Main.pdf · p.14

    Each bid shall include a bid bond equal to 5% of the total bid, issued by a Treasury-listed surety.

For the person who runs the bid

Bid Manager

Run the bid from one list instead of chasing it across inboxes and trackers.

  • Requirements become tasks with an owner and a due date.
  • Key dates come out of the RFP: the questions deadline, the site visit, the due date.
  • Questions for the issuer stay open until they are answered.
  • An addendum shows which tasks it changes before anyone re-reads the package.
  • Forms, signatures and bonds are checked against the current package before release.
  • Deadlines reach the team’s inbox and calendar.

Open question in the sampleDoes Addendum 02 replace the original equipment schedule?

Work plan

34 of 41 requirements assigned

  • Bid Lead3 tasks
  • Operations2 tasks
  • Legal1 reviewLiquidated damages need legal review · p.42
  • FinancePricing revision 3 · locked

Addendum 02

2 tasks affected

Equipment lead-time evidence

For specialists

Legal, Finance and Operations review what they own.

Each review lands with the person qualified to give it, next to the source, and is recorded against the requirement.

  • Legal

    Gets the liquidated damages clause on p.42 with the text around it, and records the review against it.

  • Finance

    Works the pricing. Pricing and financial details are visible only to the roles allowed to see them.

  • Operations

    Confirms the 45-day mobilization plan and the equipment lead-time evidence the addendum changed.

What goes in, what comes out

Start with the RFP. Add your company when you are ready.

What you bring

  • The RFP package: PDF, DOCX, XLSX or CSV, scanned pages included.
  • Addenda, as they arrive.
  • Optional: your capabilities, geography, capacity, risk preferences and references. Without them, ClearRFP reviews the RFP on its own terms. With them, it scores fit for your company.

What you get

  • A compliance matrix you can export to Excel.
  • A decision review you can export to Word.
  • Owned work with due dates.
  • A recorded Go/No-Go with its rationale.
  • The release approval and the submission receipt.
  • Pipeline and workload reports across your bids.
Open the sample files

What it doesn’t do

Some calls stay with your people.

  • It doesn’t decide whether you bid. It recommends; a person records the call.
  • It doesn’t submit. Your submission owner sends the response and records the receipt.
  • It isn’t legal advice. Legal reviews the clauses it surfaces.
  • It doesn’t approve pricing. Your authorized reviewers do.
  • It doesn’t promise more wins or saved hours. Measure that on your own bids.

See it on the sample bid first.

We walk your team through North Harbor, answer your IT and Legal questions, and agree how to evaluate ClearRFP on one of your own RFPs.

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General Conditions · p.42

“Liquidated damages of $1,500 per calendar day apply after substantial completion.”

Confirm schedule float and legal tolerance before committing to bid.

Illustrative example. Not legal advice.