FAQ
Straight answers before you evaluate.
For the person who runs bids, the person who signs them, and the people in IT and Legal who review the vendor.
Evaluating ClearRFP
Before you evaluate
Who is ClearRFP for?
Teams that answer RFPs regularly: a Bid Manager who coordinates the bid, specialists who check what they own, and a Director, VP or COO who decides whether to commit. It fits one person running every bid as well as a larger team; roles decide who does what. See the roles
Can we see real output before talking to you?
Yes. The decision review (DOCX) and the compliance matrix (XLSX) from the North Harbor sample download without an email. They are prepared from a synthetic RFP, not taken from a customer’s bid. Open the sample files
What happens after we request a demo?
The form sends a request; it does not book a meeting. We aim to reply within one business day to agree the time, the people and the questions. The first walkthrough uses the sample bid, so you do not need to share a real RFP.
How much does it cost?
We don’t publish a price list. Pricing is discussed with our team after the walkthrough.
How should we evaluate it?
On one of your own representative RFPs, with the people who would use it. Check whether findings trace to their source, corrections are visible, work has owners and the decision is easy to follow. Compare with how you work today; we don’t promise a time saving or ROI. Read the evaluation check
Working with your team
How it fits your process
Which files can we upload?
PDF, DOCX, XLSX and CSV, including scanned pages through OCR. Extraction quality depends on the files, so a person reviews the findings.
How do we check a finding?
Every key finding keeps its page and passage. Open the source, then confirm, correct or reject the finding.
What happens when an addendum arrives?
Add it to the package. ClearRFP shows which requirements and tasks it affects, so their owners can re-check them before the bid moves on.
Do we need to set up our company first?
No. Without company data, ClearRFP reviews the RFP on its own terms. Add your capabilities, geography, capacity, risk preferences and references when you are ready, and it scores fit for your company. Your team supplies and checks that information.
What does ClearRFP keep in one place?
For each bid: the package, the requirements with their pages, owners and due dates, questions for the issuer, the Go/No-Go and its rationale, the release approval and the submission receipt. Across bids: pipeline and workload reports. You can still export DOCX and XLSX files whenever you need them.
Data and control
Your data and your decisions
Does the AI decide or submit anything?
No. It recommends and flags. Your people record the Go/No-Go, review legal terms, approve pricing and the release, and submit the response. See who acts at each step
Do you train AI models on our documents?
No. The Privacy Policy states that uploaded documents are not used to train AI models and are shared with third parties only as necessary to provide the service. Read the Privacy Policy
Who can see our pricing?
Only the roles you allow. Pricing and financial details carry extra visibility controls, and everything is scoped to your organization. See how access works
Do you offer SSO or dedicated hosting?
Talk to us about your requirements. SSO, dedicated hosting and certifications are confirmed individually, not assumed to be included. What to agree before sharing an RFP
Ask the rest on a call.
Bring your own questions about your process, your data and your team. We answer them on the sample bid.